High Performance Program, Coordinator: Part-Time Position

Does this sound like you?

  • You would like to work part time with work from home opportunities.
  • You are an experienced Sports Administrator with exposure to top level, elite pathways sport, or have highly developed administrative skills and looking to move into a sports environment
  • You have a knowledge of rowing or sport at the elite/pathways level or the ability to quickly acquire such knowledge
  • You are a self-starter who has the drive and initiative to get things done
  • You have good communication and interpersonal skills with the proven ability to relate to a variety of people, including coaches; athletes; sports coordinators; club, state and national association representatives; board directors and executives; members of the public
  • You have excellent organisational skills including the ability to work in a dynamic environment, manage competing priorities and effectively meet deadlines
  • You enjoy working both independently and as a member of a small team
  • You like a combination of working in the office and being out and about

Applications are invited for the position of High Performance Administrative Officer (HP

  1. AO) Rowing ACT.  Applications should be submitted by 30 March 2018.  The Board reserves the right to consider late applications.

Responsible to:

The Rowing ACT Board through the Head Coach and to the Director of Finance on accounting issues.

Primary Role:

This position is to provide support to the high-performance rowing program.  The ACT high-performance program is run under the umbrella of a tri-partite agreement between Rowing Australia, ACT Academy of Sport and Rowing ACT.


The HPP Coordinator will have the following duties.

  • Work with the head coach with the implementation of the Rowing ACT HPP Strategic Plan and the delivery of the operational plan including deliverables such as Talent Identification and Development process, pathway camps, school to club and university transition for the high performing rowers.
  • Provide logistical and administrative support for state teams including arranging training camps and events, fleet management, planning, managing correspondence.
  • Provide logistical and administrative support to athletes for state team and squads including arranging entries, uniforms, transport, accommodation and meals.
  • Undertake reporting, including to Rowing Australia on athlete performance
  • Communicate with the ACT Rowing Community on state crews and squads, coaching sessions, obligations, and camps for rowers, crews and coaches via email, Facebook, and updating RACT website.
  • Liaise with clubs, universities and schools where there are high-performance programs in progress to ensure meeting KPIS.
  • Coordinate Coach Development and Education arranging monthly seminars, and organising Level 2 Coaching course
  • Undertake accounting functions, using the RACT accounting system, including the payment of invoices, invoicing within specified timeframes and calculating athlete liability for events.
  • With the Head Coach, and in conjunction with ACTAS, ensure that ACTAS and RACT members (athletes) are effectively protected and security of the shed facility is maintained.
  • With the Head Coach, Identify OHS requirements, repairs and maintenance and insurance issues at the ACTAS shed and arrange, in conjunction with ACTAS, remediation as required.
  • Provide secretariat support to the tri-partite group, including arranging meetings and papers and notetaking.
  • Ensure effective record keeping.
  • Undertake other duties as directed.

The successful applicant will also need to work cooperatively with the Rowing ACT Executive Officer (EO).  There may be some overlap in duties and backup and support may be required, particularly during absences of the EO.  Counterpart requirements will exist for the EO.

Terms of Employment

The successful applicant will be employed on a part-time basis on a two-year contract, extendable by agreement between the two parties.  The part-time position will be an agreed fraction of a 38-hour week, within the 0.4 to 0.6 range.  Work may not only vary from day to day but over the season so applicants need to be able to manage their own time and should expect to work variable hours in accordance with the requirements of the position.  There are work-from-home opportunities although some office attendance is required.


The salary will be on an agreed percentage of the full-time equivalent of $50-60,000 (including superannuation).  The actual salary will be negotiated taking into account the applicant’s experience, existing/recent salary and work experience.

 Contact Officer:  David Bagnall, President of Rowing ACT

Email:  recruitment@rowingact.org.au

Contact Number: 0447 582537


  Applicants are required to address the selection criteria below.

  • Knowledge of the sport of rowing or a proven ability to attain that knowledge quickly.
  • An ability and willingness to support and implement the policies and strategic directions set by the Board.
  • Lead, progress, monitor and report on the progress of relevant initiatives included in the RACT Strategic Plan to ensure the Association continues to meet its Mission of “Foster, Promote and Grow the sport of Rowing in the ACT”.
  • Demonstrated experience managing, coordinating and working collaboratively with a wide range of stakeholders.
  • Leadership, communication, and interpersonal skills including the ability to work as a team.
  • High-level organisational skills including an ability to meet deadlines.
  • Proactivity and initiative.
  • Capability and proficiency in computer systems such as Microsoft Office, regatta systems and accounting software.

The applicant will also need to meet the following requirements. 

To gain clearance to the shed and to work along young athletes the successful applicant must take immediate steps to secure the following documentation.

  • Current First aid/resus certificates (NB: ACTAS hosts and runs a first aid course for coaches and staff each September FYI we can put them into this if needs be)
  • Level 1 and 2 (with 2018 Update) ASADA certificate
  • Working With Vulnerable People card (Application form and info attached if lapsed) Happy to Pathway Budget to reimburse Admin Officer for this if not held.
  • ACTAS Member Protection Policy (Everyone needs to sign attachment B2 / or signed copy of page 19 yearly)
  • Play by the Rules – http://www.playbytherules.net.au/interactive-scenarios/free-online-training (two modules required only)
    1. Child protection; and 
    2. Harassment and Discrimination