54th AGM – 6PM, 22 AUGUST 2018 – YMCA SAILING CLUB

ANNUAL GENERAL MEETING OF ROWING ACT INCORPORATED

YMCA SAILING CLUB, ALEXANDRINA DRIVE, YARRALUMLA

Wednesday 22 August 2018 at 6.00pm

ANNOTATED AGENDA

APOLOGIES

Could Member Clubs please advise if they are not to be represented.

CONFIRMATION OF THE MINUTES OF 33rd AGM

Circulated

PRESENTATION OF THE ANNUAL REPORT

Circulated to Member Clubs.  An abridged version is attached.

PRESENTATION OF THE 2017-18 AUDITED ACCOUNTS

Audited financial accounts and the Director of Finance report have been circulated to Member Clubs

SPECIAL RESOLUTION TO CONFER LIFE MEMBERSHIP ON PATRICK DAVOREN

Circulated

SPECIAL RESOLUTION TO CHANGE THE RULES

 Documentation comprises the draft resolution, the proposed revised Rules and a marked-up version of the proposed revised Rules.  These will be formally circulated shortly once all checking has been completed, given the complexity of cross referencing.

The driving change is to standarise the financial year to end in June, rather than April, to simplify rowing and accounting administration and for the convenience of members.    In doing so, it is proposed to take the opportunity to shorten our name from Rowing ACT Association Incorporated to Rowing ACT Incorporated, bearing in mind we are by definition an Association, and to simplify and make consistent some of the language of the Rules.

PRESENTATION OF THE MAY/JUNE 2018 TRANSITION ACCOUNTS.

Circulated to Member Clubs.  If the draft resolution on change of Rules fails on the basis of the change of financial year,  no approval of these accounts will be sought.  If it fails for other reasons, approval will be sought and another resolution on the change of financial year will be brought forward at a further General Meeting.

ELECTION TO THE BOARD

There are a total of 9 directors including the President with each director having a term of two years.  6 are elected and three are appointed by the Board.  There are two expiring directors – Alison Chinn and Nick Hunter.  Nick has re-nominated.  Two others have also nominated – Peter Nixon and Caroline Pijpers.

The two expiring appointees, Peter Marshall and Jacqui Williams, have indicated that they will not be available for re-appointment.

Elections to the Board are governed by Rule 19.  The key nomination provisions are as follows.

Nominations of Individual Members for election as President and other elected Directors:

  • shall be made in writing, signed by two (2) Members of Rowing ACT and accompanied by the written consent of the candidate; and
  • shall be delivered to the Secretary not less than seven (7) days before the date fixed for the Annual General Meeting at which the election is to take place.

If you are making a nomination, please send a scanned copy to nominations@rowingact.org.au or send to The Secretary, Rowing ACT, PO Box 7074, Yarralumla ACT.  For convenience, you can use the following form.

OTHER BUSINESS